Radio Communication Protocol

General Guidelines

• Clarity & Brevity: Speak clearly and concisely. Use plain language and avoid unnecessary jargon.

• Radio Etiquette: Be professional and respectful. Wait for a clear channel before speaking. Never ridicule, yell at, or belittle anyone over radio. Request a "25" and have private conversations not discussions over radio.

Call Signs & Identification

• Identify Yourself: Always state your call sign/unit number before addressing another unit (e.g., “101 to Dispatch” or “102 to 444 Direct”).

• Confirm Receipt: Acknowledge messages by repeating key information or confirming with “10-4” or “Copy that.”

Transmission Procedures

• Emergencies: Prioritize urgent messages and use proper codes/signals.

• Routine Updates: Provide structured updates including:

  • Location – Your current or relevant location.

  • Status – Brief description of the situation.

  • Action Required – Instructions or requests for assistance.

• Avoid Overuse: Keep radio traffic clear by limiting non-essential transmissions.

Handling Radio Traffic

• Prioritize Critical Messages: Emergency communications take precedence.

• Use Standard Codes: Follow department-approved radio codes.

Security & Confidentiality

• Sensitive Information: Do not broadcast confidential details over the radio. Use secure methods when necessary.

Following these protocols ensures clear, efficient, and professional radio communication, enhancing coordination and officer safety.